Conference Paper Management

ISTVS Conference Paper Management

ISTVS uses a powerful yet friendly online tool for managing the complex steps in submitting, assigning, reviewing, and approving conference paper submissions, Submittable.com.

Sign Up Process

If you are a member of the technical committee for a conference, you will receive an email invitation to create a "staff" account (Sample Email #1 below).

Once you have created your account, the conference chairs will begin the process of assigning you the papers from your track as they come in. When a paper is assigned to you, you will receive an email notification (Sample Email #2 below).

Sample Email #1 "Staff" invitation notivication from submittable.com

Sample Email #1
"Staff" invitation notivication from submittable.com

Sample Email #2  Paper assignment notification from submittable.com

Sample Email #2 
Paper assignment notification from submittable.com

Review Process

The Submittable interface will help you carry out the four steps of a review. Refer to the interface screenshot below:

  • The main task, of course, is to read, either via the tool or via download (image below)

  • Then comment to your Track Co-Chairs if needed using the Notes area in the interface (upper right),

  • Emails to the author can also be sent directly here by clicking on the envelope icon below the Notes area

  • And approve when you're ready via the thumbs-up icon in the top row (image below).

Note: for various reasons relating to file format discrepancies, Submittable is not always able to show the paper in the viewport; in these cases it will show an error message with a download link:

"Sorry, we were unable to find the document at the original source. Verify that the document still exists. You can also try to download the original document by clicking here." [image below]

Main Submittable.com Review Window  (click to enlarge)

Main Submittable.com Review Window  (click to enlarge)

Notes area for communication between Track Co-Chairs; and email button for communicating with paper authors.

Notes area for communication between Track Co-Chairs; and email button for communicating with paper authors.

Paper Approval Icon

Paper Approval Icon

Submittable Interface with Error Message. Click to download paper to read locally (click to enlarge).

Submittable Interface with Error Message. Click to download paper to read locally (click to enlarge).